Top 7 Best Printer Scanners for Enterprise Businesses: Compact, Fast & Affordable

Printers and scanners are indispensable instruments for corporate operations in the hectic corporate scene of today. They are absolutely crucial for controlling records, streamlining processes, and ensuring consistency across multiple divisions. Printing contracts, scanning invoices, or performing mass label printing all depend on the printer & scanner. Businesses cannot stay competitive or efficient without the correct one.

As companies strive to simplify their operations and reduce overhead expenses, the market for fast, reasonably priced, compact printers and scanners has expanded significantly. Devices that not only conserve space and resources but also carry out necessary functions for businesses, therefore preserving high output quality while saving resources and space. This emphasises even more the need to select the ideal printer, scanner, and copier. 

Selecting the right printer, scanner, or both can be a puzzling task if one does not have a clear idea about the requirements. We have simplified the selection of 7 printers, so you can make an informed decision based on the criteria, features, and requirements.

1. HP LaserJet Pro MFP M428fdw: Best Laser Printer Scanner with Copier

The HP LaserJet Pro MFP M428fdw is one of the top-rated laser printers on the market. Its design as a laser printer with scanner and copier is meant to satisfy the needs of busy company environments. This high-speed printer scanner guarantees quick results for any business by allowing a printing speed of up to 40 pages per minute.

With wireless connectivity, it also enables cloud printing and offers simple, portable printing options. Businesses requiring a compact, portable printer and scanner for limited areas will find the HP LaserJet Pro ideal, as it offers robust features such as double-sided printing and a built-in security mechanism to safeguard your confidential records.

Features

• Laser printer with copier and scanner
• Up to forty pages per minute, fast printing speed
• The capability of wireless printer scanners
• Premium prints with up to 30,000 pages monthly duty cycle

Pros and Cons

Pros

• Fast, reliable, and ideal for high-volume tasks
• Compact design, perfect for space-constrained offices
• Low long-term maintenance costs

Cons

• Higher upfront cost compared to other models

Why Choose It

• Reliable and Fast: Designed to manage large print volumes with constant speed, this construction guarantees effective office processes.
• Wireless Connectivity: Enables seamless cloud and mobile printing, providing the versatility to print from anywhere.
• Cost-Effective: Delivers long-term savings by giving great performance and features at a reasonable cost.
  
  

2. Brother HL-L8360CDW: Best Office Printer Scanner for Large Volumes 

The Brother HL-L8360CDW is ideal for companies seeking a reliable barcode printer. The excellent barcode printing capabilities of this laser printer with scanner guarantee premium printouts. This is a colour printer and scanner that lets you produce invoices, shipping labels, or vivid, professional marketing materials, making it a flexible piece of equipment for any workplace. It can also work under the category of label printers.

Highly energy-efficient and capable of printing at rates of up to 33 pages per minute, the Brother HL-L8360CDW is a valuable addition to any office. Wireless printer scanning capabilities enable you to print from your computer, tablet, or smartphone.

Features

• Colour Laser Printer with photocopier and scanner
• Rapid print rates ranging from 33 pages per minute
• Superior colour printing is perfect for official documentation.
• Wireless printing, including Apple AirPrint, Google Cloud Print, and Wi-Fi Direct.

Pros and Cons

Pros

• Quick printing speed combined with expert colour accuracy
• Optimal wireless configuration for simple integration
• Fit for small and medium companies

Cons

• Might not be ideal for businesses with large printing volumes

Why Choose It

• High-speed and Reliable: Designed to meet the demands of fast-paced businesses with consistent and high-volume output.
• Professional Color Printing: Delivers vibrant and accurate color, making it ideal for producing high-quality marketing materials.
• Energy Efficient: Built to reduce energy consumption, which helps businesses save on electricity costs while maintaining performance.

3. Canon PIXMA TR8620: Best All-in-One Printer for Small Office Spaces

If you are looking for a compact printer scanner for limited space, the Canon PIXMA TR8620 is a perfect solution. Small companies, or startups without room for bigger equipment, yet require the capabilities of a full-size printer, will find this printer, scanner, and photocopier all in one, perfect. Perfect for both daily printing tasks and intricate images, this inkjet printer produces excellent color printouts.

With wireless connection, the Canon PIXMA TR8620 allows you to easily print and scan from anywhere in the office, even if you are not physically connected to the printer. It's simple to use, and a printer scanner also lets even novices get the job done quickly.

Features

• Inkjet printer with copier, and scanner
• Simple architecture appropriate for tiny environments
• Wireless connection for mobile printing
• Simple interface for several printing possibilities

Pros and Cons

Pros

• All-in-one functionality: Print, scan, copy, and fax
• Space-saving design, perfect for smaller office spaces
• Affordable option for small offices

Cons

• Limited printing speed, not suitable for high-volume environments

Why Choose It

• Compact and Affordable: They feature a space-saving design that doesn't compromise on utility, making them ideal for small businesses.
• Multiple Functions in One: Combining printing, scanning, and copying in a single device maximizes office space and efficiency by consolidating these functions into a single device.
• User-Friendly: Features an easy-to-use interface that allows even novices to run and handle everyday tasks.
  
  

4. Epson EcoTank ET-4760: Best Ink Tank Printer Scanner for Cost-Effectiveness

The Epson EcoTank ET-4760 is a great option if you are searching for a reasonably priced office printer and scanner that reduces your long-term expenses. Refillable ink tanks on this all-in-one printer and scanner provide for affordable printing, ideal for high-volume use. This printer offers both scanner and photocopier features, and it has a relatively low cost per page compared to traditional toner-based printers. 

With its high-speed printer scanner capabilities, the Epson EcoTank ET-4760 provides fast results, even when printing in large volumes. Furthermore, the mobile printing options and wireless connection enable staff members to transmit papers from their computers or cellphones easily.

Features

• The Font Tank Printer features a fax, photocopier, and scanner.
• Low cost per page and reasonably priced printing
• Wireless printer scanner combining mobile device printing
• High-volume printing requires a substantial amount of paper.

Pros and Cons

Pros

• Low operating costs are due to the ink tank mechanism.
• Perfect for large-volume printing without constant ink changes.
• Great long-term savings in ink costs.

Cons

• Higher initial price due to the ink tank system

Why Choose It

• Cost Savings: Large-volume companies would find the ink tank system to be a great solution, as it reduces printing costs.
• Wireless Convenience: From any device, wireless convenience allows you to easily print and scan, offering flexibility and simplicity of use.
• Large Paper Capacity: The large paper capacity accommodates high-volume printing, thereby reducing the need for regular paper refills and increasing output.

5. Fujitsu ScanSnap iX1500: Best Portable Printer and Scanner for Businesses on the Go

Companies needing a portable printer and scanner would find the Fujitsu ScanSnap iX1500 to be the best printer scanner copier option. Small and lightweight, it fits into tight spaces and is ideal for mobile workers or businesses that require quick and easy scanning of paperwork.

With wireless printing features and a scanning speed of up to 30 pages per minute, the ScanSnap iX1500 allows you to stay connected and effective wherever you are. For companies needing a barcode printer or a simple scanner for document management, it's ideal.

Features

• Small and portable design
• fast scanning with up to thirty pages per minute
• WiFi and cloud connection
• Multi-page scanning using an automatic document feeder (ADF)

Pros and Cons

Pros

• Extremely portable and easy to set up
• Perfect for businesses with remote workers or frequent travelers
• Cloud-based access to scanned documents

Cons

• Limited printing functions, focuses mainly on scanning

Why Choose It

• Compact and Portable: Ideal for companies with mobile teams or small offices, the compact and portable design offers easy transportation and space-saving capabilities.
• Efficient Scanning: Effective scanning speeds help preserve high productivity even with large document quantities, allowing one to keep.
• Easy to Set Up: Features an intuitive interface, making installation and operation quick and hassle-free.

6. Zebra ZD420: Best Barcode Printer for Retail and Warehouse Businesses

Designed for retail and warehouse settings, the Zebra ZD420 is a barcode printer that also functions as a label printer. This fast printer, photocopy, and scanner has the adaptability to print receipts, labels, barcodes, and RFID. For businesses needing RFID printers, photocopiers, and a scanner capable of creating premium barcodes for inventory control, it is ideal. 

Its wireless printing features and simple printer-scanner design allow it to maintain seamless and effective operation. Businesses engaged in logistics, shipping and other supply chain management operations really must have this laser printer with a scanner.

Features

• Barcode printer with label scanning feature
• Technologies of thermal printing for competitively priced printing
• Small shape that would suit retail and warehouse settings
• Fast printing speeds enable the effective production of labels.

Pros and Cons

Pros

• Low running expenses and reasonably priced thermal printing help you save.
• Perfect for labelling on shipments and inventory control.
• In confined areas, the compact design fits perfectly.

Cons

• Limited printing variety suitable only for bar codes and labels

Why Choose It

• Perfect for Inventory: Ideal for businesses seeking efficient label and barcode printing for accurate inventory management.
• Compact and Efficient: Designed to save space and provide quick and high-quality printing for efficient operations
• Cost-effective: The Thermal printing technique guarantees reliable performance and lowers running costs, therefore allowing financial savings.

7. Xerox WorkCentre 6515: Best All-in-One Laser Printer for Enterprise Needs

Designed especially for medium to large company operations, the flexible office printer and scanner Xerox WorkCentre 6515. Combining wireless printing, high-speed scanning, and photocopying, this all-in-one colour printer and scanner provides a strong answer for a variety of office chores. Perfect for businesses seeking fast, consistent, and high-quality document management, it is designed to streamline business operations. From printing marketing materials to scanning documents for digital storage, photocopying important files, and faxing contracts, the Xerox WorkCentre 6515 is designed to provide exceptional performance across all needs.

Perfect for businesses seeking a top-rated printer scanner that can handle multiple tasks in a compact design, the Xerox WorkCentre 6515 integrates cutting-edge technology, including mobile printing and cloud-based printing, for optimal flexibility. This model guarantees minimum downtime and increased productivity in crowded office situations with its rapid and efficient running speed. It's colour, precision, and durability that set businesses reliant on premium document printing and scanning apart.

Features

• Scanner, photocopier, fax machine, colour laser printer
• Up to thirty pages per minute, fast printing rates
• Mobile and wireless printing possibilities
• Printing solutions based on the cloud for distance learning

Pros and Cons

Pros

• Print, scan, copy, fax, and versatile all-in-one features.
• Perfect for large volume settings with a rapid print speed
• Integration of clouds is perfect for contemporary remote work

Cons

• Higher price point due to its robust capabilities

Why Choose It

• Versatility: Combining printing, scanning, copying, and faxing into one space-saving gadget is versatile.
• Fast and Efficient: Delivers fast and efficient printing and scanning to maximise output in crowded offices.
• Cloud Printing: Ideal for companies with remote workers or multiple locations, as cloud printing allows for seamless printing from anywhere.

Conclusion

The particular requirements of your workplace will determine which printer or scanner your company requires most. There is a solution that will meet your company's needs, whether you are searching for barcode printers, all-in-one printers, or laser printers. From small designs to fast, cloud-connected versions, the top 7 printer scanners highlighted on this page provide the best mix of speed, cost, and adaptability. With the right printer and scanner combination, ensure your company remains effective, organized, and profitable.

FAQ's

What is the best network-based printer/scanner/fax machine for a small office?

For a small workplace, the ideal network-based printer/scanner/fax machine should provide rapid performance, flawless wireless connection, and multifarious possibilities. For small offices, devices like the Xerox WorkCentre 6515 or HP LaserJet Pro MFP M428fdw provide outstanding capabilities.

Which is the best printer with a scanner for home use?

Look for a compact, reasonably priced, and user-friendly printer scanner suitable for smaller areas in the home. Great pricing, combined with wireless capability, makes options like the Canon PIXMA TR8620 and Epson EcoTank ET-4760 perfect for home offices.

What are the advantages and disadvantages of an all-in-one printer, fax machine, and scanner?

Among the advantages are space-saving convenience and cost efficiency, as grouping many applications on one device allows for greater efficiency. One drawback is that it may have lower quality than specialist tools, and the chance that a single function malfunctions could affect the entire unit.

What are the best features to look for in a printer scanner for home office use?

When choosing a printer scanner for a home office, prioritize wireless connection, compact design, and straightforward setup. For long-term savings, also consider minimal running expenses and energy efficiency.

What is the difference between a laser printer and an inkjet printer?

Ideal for large-volume work, a laser printer combines heat and toner for faster, more cost-effective printing. Often more affordably priced for lower volumes, domestic use, and inkjet printers use liquid ink, making them great for creating high-quality images.